Abstract/Paper/Poster submission Guidelines

Guidelines for Abstract/Paper/Poster Submission

General: Authors are invited to submit their abstract online on before 15th September 2023 2023 by creating an account in www.16asc2023.in website. After account creation you will be notified with a user id and password. Using this information you may login and submit the abstract. You will then receive acknowledgement containing the abstract receipt number. The acceptance of the abstract will be intimated to you in due course. Once accepted, you have to login again and complete the registration by paying fee online.

You can submit the abstract and remit the registration fee simultaneously if you wish to do so. After confirmation of the receipt of the registration fee, you will receive the receipt for the payment made and your registration process for the Congress shall then be treated as complete.

Only after receiving the requisite registration fee, on or before 15th September 2023, your abstract will be included in the book of abstracts and you will be able to participate in the Congress.

By submitting an abstract, the author(s) make(s) a commitment that the work is original and has not been published before, in any manner, and that at least one of the authors would register and attend the conference. Submission of an abstract also implies that the authors have all the mandatory approvals for doing so and that the content is devoid of plagiarism/ similarity. For all issues arising out of the abstract being placed in the public domain, the authors will be solely responsible and in no way the organizers or the host of the Congress.

Title: The title should be printed in BOLD (16-point Times New Roman) with scientific names italicized.

: Names of all authors should be in bold, 12-point Times New Roman font. Presenting author's name should be with * after the name.

Address and email
: Designations, affiliations/addresses (very brief), telephone numbers and e-mail addresses should be in 10-point Times New Roman font. Provide only presenting author's address and e-mail address.

Length: Maximum length for an abstract is one A4 sized page.

Page size/setup: Standard A4 (210mm x 297mm=8.27"x 11.69") paper (portrait). The margin should be set at 1 inch throughout (Top/bottom/left/right).

Font and spacing: The abstract text should be in 12-point Times New Roman, 1.15 spacing and should not exceed 400 words, explaining the background, the need, aims, methods and the findings of the study along with its possible utility.

Keywords: The Abstract text should be followed by a list of keywords subject to a maximum of five, which should be arranged in alphabetical order and should be separated by commas.

Paragraphs: Paragraphs should be separated by a blank line and should not be indented.

Alignment: ‘Left’ alignment for the title, author(s) affiliation/address and keywords. ‘Justify’ alignment for abstract body.

Figures and Tables: No figure, table or reference should be included in the abstract.

Deadline: 15 September 2023 is the deadline for submission of abstracts. Abstracts received after the deadline may not find a place in the Book of Abstracts.


Download Sample Abstract

Guidelines for Preparation and Display of Poster

The poster presentation allows the presenter to provide a visual summary of their research to be displayed for sharing with conference delegates. Dedicated time and slots will be allocated for poster display by delegates during specific sessions. A poster should be self-contained and self-explanatory, which would assist different viewers to proceed on their own reading it while the author can supplement or discuss any specific points raised during the interaction.

Poster Material: Participants are requested to use eco-friendly materials for preparing poster.

Poster format: Posters should be in a single sheet of 90cm width and 120cm depth, which can be rolled for carrying and subsequent pasting on the poster display panel in portrait format.

Download poster template - PDF  Download poster template - PPTX

Language: The language of the poster should be in English and its content should be well labelled and headlines should be readable from a distance of 2 meters. Proofreading of the poster should be done before final printing to avoid grammatical errors. No printing facility will be available at the Congress venue.

Contents: The poster should carry on its top, the title of the work (abstract submitted), name(s) of authors, affiliations and e-mail id of the presenter in the format of abstract submission. The poster should carry the Abstract ID on the top right-hand corner with a photo of the presenter, besides on the left the logo of NAAS and 16asc2023 as given in the template. Below this, a brief Introduction, Material and methods, Results and Discussion, Conclusions, References, and at the bottom the Acknowledgements (if any).

The contents including text, table, figures, photos, etc. should be in double-column format, while the reference and acknowledgements can be in single columns (margin to margin).

Text: While composing the poster, the use of long sentences should be avoided by using bulleted summaries.

Font: Use ‘Times New Roman’ and the font size is indicated in the poster template. To highlight, use underlined text, boldface or italics or any two combinations to emphasize words and phrases.

Abstract Number: Please mention the abstract number at the top, right corner of the poster in Font Size (FS) 36.

Poster Title: The title of a poster should use the same words as written in your accepted submission. The Title should be very prominent and legible from a distance of up to 2 meters. It should be in at least FS 72 Times New Roman, Center aligned. Use title case and avoid uppercase letters

Authors and affiliations: Center-aligned Authors FS 28 , Affiliations FS 20 , E-mail address FS 20 . Besides this, a passport-size photo may be printed as shown in the poster template

Introduction: The title should be left aligned in FS28; the body in FS24 and justified.

Materials and Methods: The title should be left aligned in FS28; the body in FS24, in one to two paragraphs, justified. Include citations where ever appropriate. The body is justified.

Results and Discussion: The title should be left aligned in FS28; the body in 24 FS, is justified. Figures, Photos and/or Tables are included here

Table and Figure: Table legends should be in FS 24, placed on the top of the table. The figure legends be in FS 24, placed below the figure. The contents of the tables and figures should be FS 20 or 24. Figures/ Graphs are more desirable than tables.

Conclusion: The title should be left aligned in FS28; the body in 24 FS, is justified.

References: Title should be left aligned in FS 24, body in 20 FS, justified.

Acknowledgements: (optional): The title should be left aligned in FS24, and the body in FS20.

Mounting and dismounting of posters : Designated poster panels indicated with poster ID (which will be e-mailed to delegates) will be available at the venue. The delegate can fix the poster during the session and after the session is over the poster should be removed immediately giving assess to other delegates of the succeeding session. Conference organizing staff in the poster area will help you to locate your slot and provide double-sided glue tape to fix the poster.

General suggestions : Simplicity - Attempts should be given to keep the poster simple, not congested, and to the point. Avoid lengthy statements or bulky data. Figures and graphs should be prepared with good contrast, self-explanatory and should not look congested. Before the poster preparation, first, a list of the visuals (graphs, figures, photos, and tables) should be prepared. Subsequently, the text should be written as per the visuals. Before the poster session, rehearse a summary of the work. Many viewers will be in a hurry and will want a quick "guided tour" of your poster. Be frank about uncertainties in your work; this is where you may get useful feedback. A poster Help Desk will be there at the venue for providing the necessary materials and other help required.